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Project Specifications

Application Overview

Application Summary

Taskify Pro is an intelligent, AI-powered task management platform that revolutionizes productivity for modern professionals and teams. Unlike traditional to-do applications that simply list tasks, Taskify Pro serves as a comprehensive productivity intelligence system that learns, adapts, and optimizes workflows in real-time.

The platform specifically targets busy professionals, team managers, entrepreneurs, executives, and creative individuals who regularly juggle 10-50 concurrent tasks across multiple projects. These users experience common pain points: constant context switching that reduces cognitive efficiency, unclear priority management leading to missed critical deadlines, lack of visibility into actual time expenditure, coordination challenges when managing distributed teams, and the overwhelming sense of always playing catch-up despite working long hours.

What truly distinguishes Taskify Pro is its proprietary AI-powered decision engine that transcends simple task tracking. The system understands not just what you're doing, but why it matters, when it's optimal to execute, and how it fits into your broader productivity patterns.

Core Features

  • AI-powered task prioritization that analyzes deadlines, importance scores, dependencies, and your personal productivity patterns to suggest the optimal order of tasks
  • Smart calendar integration with automatic deadline reminders that learn your meeting cadence and suggest blocks of focused work time
  • Collaborative boards for team projects with real-time updates, live cursors, activity streams, and smart conflict resolution for multi-user editing
  • Intelligent task suggestions based on past work patterns, time of day energy levels, and predictive analytics that understand when you do your best work
  • Customizable workflows and automation rules that eliminate repetitive task management with triggers, conditions, and multi-step actions
Project Specifications

Technical Specification

Architecture Overview

Enterprise-grade microservices architecture with API Gateway pattern ensuring scalability and maintainability. Backend services communicate via REST APIs with OpenAPI documentation and use RabbitMQ message queues for async processing. Real-time updates are handled through WebSocket connections with automatic reconnection and offline queue. AI service runs as separate containerized microservice with dedicated GPU resources, request queuing, and rate limiting. Database connections are pooled with read replicas for performance. Each service is independently deployable with its own CI/CD pipeline, auto-scaling policies, and health checks.

Database Schema

Hybrid multi-database architecture using PostgreSQL for transactional relational data with strict schema enforcement, MongoDB for flexible document storage of user preferences and metadata, Elasticsearch for blazing-fast full-text search across all task content, and TimescaleDB for storing time-series analytics data like productivity metrics and completion rates over time

API Endpoints

  • POST /api/v1/tasks - Create a new task with optional AI-suggested priority and due date
  • GET /api/v1/tasks - Get all tasks with advanced filtering, pagination, and sorting options
  • GET /api/v1/tasks/:id - Get detailed information about a specific task including analytics
  • PUT /api/v1/tasks/:id - Update a task with optimistic locking to prevent conflicts
  • DELETE /api/v1/tasks/:id - Soft delete a task with archive option
  • GET /api/v1/ai/suggestions - Get AI task prioritization suggestions based on current workload and historical patterns
  • POST /api/v1/ai/analyze-workload - Analyze user workload and suggest time distribution optimizations
  • GET /api/v1/projects - Get all projects with nested task counts and progress metrics
  • GET /api/v1/analytics/productivity - Get productivity analytics and trends over time
  • POST /api/v1/integrations/:service/sync - Trigger manual sync with external service integration
Project Specifications

Market Research

Market Opportunity

The global task management software market is valued at $6.76 billion in 2024 and is projected to reach $14.6 billion by 2030, growing at a CAGR of 14.2%. This explosive growth is driven by increasing remote work adoption, digital transformation initiatives, and the critical need for productivity tools that can handle distributed teams and complex workflows. The market is experiencing a shift from basic task tracking to intelligent, AI-powered solutions that provide actionable insights and automation.

Market Size 2024

$6.76B

Projected 2030

$14.6B

CAGR Growth

14.2%

Market Trends

  • Remote and hybrid work models driving 40% year-over-year growth in task management tool adoption
  • AI integration becoming table stakes - 85% of buyers expect AI features in productivity tools by 2025
  • Individual contributors now making purchase decisions for team tools, shifting from top-down procurement
  • Demand for privacy-first solutions with on-premise deployment options growing 60% annually
  • Mobile-first usage patterns - 70% of task management happens on mobile devices during commutes and breaks

Target Market

Our addressable market consists of approximately 500 million knowledge workers globally, with 150 million located in our primary target markets (United States, Canada, United Kingdom, European Union, Australia). These professionals are increasingly seeking AI-powered solutions that can adapt to their work style rather than forcing them into rigid workflows. Market research shows that 67% of knowledge workers use 3 or more productivity apps daily, creating demand for unified platforms.

Project Specifications

Design & Branding

Design Philosophy

Taskify Pro follows a philosophy of 'invisible intelligence' - where AI capabilities feel natural and unobtrusive. The interface is clean, minimal, and intelligent, designed to reduce cognitive load while maximizing productivity. Every UI element is purposefully placed to guide users toward their most important work without creating anxiety or overwhelm. The design language emphasizes clarity, trust, and empowerment, using progressive disclosure to reveal features when needed rather than cluttering the interface with options.

Color Palette

Primary
#6366F1
Trust, professionalism, focus
Secondary
#8B5CF6
Creativity, innovation, intelligence
Accent
#10B981
Success, progress, completion
Warning
#F59E0B
Attention, caution, important tasks
Error
#EF4444
Urgent, overdue, critical deadlines
Background
#FFFFFF
Clean, fresh start, clarity
Surface
#F9FAFB
Subtle separation, depth
Text
#1F2937
Readability, professionalism
Text Secondary
#6B7280
Hierarchy, supporting info
Project Specifications

Diagrams

System Architecture - Microservices Overview

Complete high-level system architecture showing all microservices, databases, and external integrations

graph TB A[Web/Mobile/Desktop Clients] B[API Gateway with Load Balancer] C[Authentication Service] D[Task Management Service] E[AI Processing Service] F[Analytics Service] G[Notification Service] H[(PostgreSQL Primary)] I[(PostgreSQL Replica)] J[(MongoDB Atlas)] K[(Elasticsearch)] L[(Redis Cache)] M[AWS S3 Storage] N[RabbitMQ Message Queue] A --> B B --> C B --> D B --> E B --> F D --> H D --> L D --> N D --> J E --> L E --> I E --> K D --> M E --> M F --> J G --> N N --> G
Project Specifications

Prompts

Full Development Prompt 

You are building Taskify Pro - an intelligent, AI-powered task management platform that revolutionizes productivity for modern professionals and teams.

PROJECT OVERVIEW:
Taskify Pro is a comprehensive productivity intelligence system that learns, adapts, and optimizes workflows in real-time. The platform targets busy professionals, team managers, entrepreneurs, and executives who regularly juggle 10-50 concurrent tasks across multiple projects.

TECHNICAL STACK:
- Frontend: React 18, TypeScript 5.5, Next.js 14, Tailwind CSS 3.4
- Backend: Node.js 20 LTS, Express.js 4.21, TypeScript 5.5
- Database: PostgreSQL 15, MongoDB Atlas 7.1, Elasticsearch 8.15, TimescaleDB 2.14
- AI Service: OpenAI GPT-4 Turbo API with custom fine-tuned models
- Authentication: NextAuth.js v5 with OAuth 2.0, JWT tokens, 2FA via TOTP
- Real-time: WebSocket with Socket.io v4, Redis Adapter for scaling
- Storage: AWS S3, CloudFront CDN
- Infrastructure: Docker 24, Kubernetes on AWS EKS, GitHub Actions CI/CD

SECURITY REQUIREMENTS:
- End-to-end encryption for all task data
- HTTPS/WSS for all communications
- JWT tokens with expiration and refresh mechanisms
- Rate limiting on all API endpoints
- CORS properly configured (no wildcards in production)
- Input validation and sanitization on backend
- Never store API keys or secrets in frontend code

DEVELOPMENT STAGES - BUILD IN THIS EXACT ORDER:

═══════════════════════════════════════════════════════════════
STAGE 1: PROJECT SETUP & BASIC STRUCTURE
═══════════════════════════════════════════════════════════════

1.1 Initialize Project Structure
   - Create Next.js 14 project with TypeScript
   - Set up folder structure: /app, /components, /lib, /types, /api
   - Configure Tailwind CSS 3.4 with custom design tokens
   - Set up ESLint, Prettier, and TypeScript strict mode
   - Initialize Git repository and create .gitignore

1.2 Environment Configuration
   - Set up .env.local with required environment variables
   - Configure Next.js environment variables for API keys
   - Set up development, staging, and production configs
   - Never commit .env files to Git

1.3 Basic Layout & Navigation
   - Create main layout component with header and sidebar
   - Implement responsive navigation menu
   - Set up routing structure for main pages
   - Create basic page components (Dashboard, Tasks, Projects, Settings)
   - Add loading states and error boundaries

1.4 Design System Setup
   - Create design tokens file (colors, typography, spacing)
   - Set up component library structure
   - Create base UI components (Button, Input, Card, Modal)
   - Implement dark mode support
   - Set up icon system (Font Awesome integration)

═══════════════════════════════════════════════════════════════
STAGE 2: FRONTEND CORE FUNCTIONALITY
═══════════════════════════════════════════════════════════════

2.1 Task Management UI Components
   - Build TaskCard component with drag-and-drop support
   - Create TaskList component with filtering and sorting
   - Implement TaskForm for creating/editing tasks
   - Build TaskDetail modal/view
   - Add task status indicators and priority badges
   - Implement task search and filter functionality

The Promise That Falls Short

Every platform promises one prompt, but reality is different.

But here's what actually happens: You spend hours, sometimes days, tweaking prompts, fixing errors, and trying to get the AI to understand what you really want.

The code comes out messy. Features don't connect. And when you want to add something new, everything breaks.

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The Right Way to Build

Start with foundations, then build the structure.

graph TD
    A[Data Structures] --> B[Functions]
    B --> C[Logic Flow]
    C --> D[UI Layout]
Variable Type Purpose
usersArrayStore user data
productsArrayStore product info
currentUserObjectActive user session

Real development doesn't start with code. It starts with foundations.

First, you define your data structures - arrays, variables, the core information your app needs.

Then, you map out your functions - what each piece does, how they connect, the logic that makes everything work.

Only after that foundation is solid do you build the layout - the UI that users actually see.

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